CAGG committee, 2015-04-24
Minutes
Minutes of a CAGG committee meeting held at Tregarthwin on 2015-04-24. Readership is CAGG members.
Present:
Peter Jackson Pat Fitzsimmons Tina Hitchings Anne Bolt Bob JayApologies:
Calum Beeson
The meeting was chaired by Pat Fitzsimmons.
Welcome to new committee members Anne and Bob.
Review of AGM
We are one short of our target number of committee members.Committee officer roles were reviewed. These are:
- Membership secretary (TH)
- Treasurer (PF)
- Education and training officer (CB)
- Equipment officer (vacant, see below)
- Secretary (PNJ)
- Publicity officer (AB)
Currently, our equipment is with CB so the need for this role is not urgent.
Previous minutes
Previous Minutes were accepted as correct records. It was noted that now we have insurance we can advertise field trips more widely. It wasn't clear what contact information we should provide in such advertisements.There was discussion about the effectiveness of communications to people about field trip details and whether we are reaching all of our potential participants. The mailing list is likely to be the crucial resource for this.
Currently we have 22 members and between 60 and 70 entries in our mailing list.
AB will begin her role by publicising the forthcoming meeting on 2015-05-15.
Bank account
It was agreed to modify the signatory list by removing Helen Taverner and adding Tina Hitchings.Constitution
Our current constitution is a draft that has surved its initial purpose of allowing the organisation to set itself up and open a bank account. It requires review because it does not reflect exactly how we work. This is not urgent but we would like to get it right and have it formally adopted at the next AGM.PNJ suggested some items for modification:
- Our Chair procedure;
- Reduce the role list to those that are active;
- Clarify the meaning of "officers";
- Publicity is not "Public relations";
- Review the wording that protects amateur interests;
- The AGM to happen every March;
- Minor change to wording (currently "Emergency General Meeting")
- Quorum value;
- Meeting notice times;
- Review wording about "fairness", guest membership, etc;
- Decide if Intellectual Property should be explicitly protected;
- Review wording about decisions and voting.
- The "information Officer" is an aspiration, but we don't currently have the resources to achieve it (but keep the role in the list).
PNJ undertook to modify the constitution for consideration at the next committee meeting (timing subject to work committments).
Next meeting
At Tregarthwin, Darite on 2015-07-10, 19:30 BST, to be chaired by TH.PF offered to host the committee meeting after that one.
AOB
CHP proposal to manage assets
PNJ explained the proposal
being considered by the
CHP
that a company be created to to take on the management of Houseman's
Engine House Heritage Centre, some SUSTRANS land and other assets.
The CHP
is seeking approval from its member organisations to pursue the idea.
The outcome was that the CAGG committee expressed approval.
Residential field trip plans
(2015-06-27 thru 2015-07-04)
It turned out that little discussion was necessary other than
that we should try to advertise it further.
Updates
This document is maintained by the CAGG. Comments should be addressed to
CAGG_secretary at caradon dot org dot uk.
- PNJ, 2015-06-07. Transcribed from raw meeting notes.
CHP proposal to manage assets
PNJ explained the proposal being considered by the CHP that a company be created to to take on the management of Houseman's Engine House Heritage Centre, some SUSTRANS land and other assets. The CHP is seeking approval from its member organisations to pursue the idea. The outcome was that the CAGG committee expressed approval.Residential field trip plans
(2015-06-27 thru 2015-07-04)It turned out that little discussion was necessary other than that we should try to advertise it further.
Updates
This document is maintained by the CAGG. Comments should be addressed to CAGG_secretary at caradon dot org dot uk.- PNJ, 2015-06-07. Transcribed from raw meeting notes.
