Peter Jackson
Pat Fitzsimmons
Calum Beeson
Tina Hitchings

Emma Stockley
Megan Shute

The meeting was chaired by PF.

Agenda

Previous minutes

Outstanding actions:

• PF to formally thank Pat and David Woodward for their talk and ensure that they have been paid.

Programme

For 2017-01-20, PF proposes a "Thankyou party", involving "rock bingo" as a social evening instead of a talk. For this, PF will organise comestibles and CB the entertainment, including the "rock bingo" and a reprise of his crystal structure demonstration.

We don't yet know dates to offer Jonathon King, so NFA about him for the present (his talk would be about his career as an engineering geologist).

CB will be available for the meetings on 2017-03-17 and 2017-05-19 and probably for the Field meeting on 2017-03-04, though probably not for 2017-04-01. He suggests that for Field Meeting dates when he is unavailable we could plan mining site visits or Carnglaze.

Action: CB to produce programme covering 2017-01 thru 2017-04 in time for distribution at the October CAGG meeting.

Programme for the rest of 2017 should be available at the AGM in 2017-03.

Finance

Agreed to increase CB's standard expense rate from £10 to £15. (Handed to him during this discussion)

Production of leaflets

CB has investigated pop-up banners for indoor use. They come in a tube and extend to 2x1.5m. We don't need long term ones because we'd like to change their contents over time. Less robust ones are also cheaper, costing about £35 and might last a year. Perhaps we could charge other organisations a small sum (£10?) to occupy small sections of the banner.

Outdoor banners, designed to cope with wind, are more expensive - of the order of £150.

Action:

• CB to organise an indoor banner and a leaflet to tie in with its contents by the end of August for availability for use with RTH activity.

There was a discussion about social media, noting that it must be actively moderated and so requires a commitment of time. It would also require a documented policy. There is actually an active CAGG Facebook page in existence, which we think was set up by Kevin Wright, though the page content gives no clue about that. This is potentially problematic as something happening in our that we don't actively monitor and have no control over its content.

Action: TH to investigate how this page is administered.

Risk assessments

CB provides a blanket risk assessment for his student trips and will do a similar one for CAGG trips. We can then take a copy with us on trips as a prompt for us to remind attendees of the the risks they are about to encounter and to review exceptional risks associated with specific trips.

Reading the Hurlers status

Images of the Hurlers stones have been made by ES and CB. The rest of the photography will be done in 2017, based on the results of the survey data.

Avoid surveying possible archaeological stones because this could compromise the data. These can be dealt with in further projects.

Processing of the images is done with existing geological software.

Next meeting

• Final planning for 2017-01-20;
• AGM planning;
• More of the programme;
• Social media discussion.

Any other business

• We won't be doing a geology tree like last year because there was no feedback.
• PF has received mail asking about megalithic yards. She can reply to say that we are aware and it isn't relevant to this project. CB remarked that it is important not to be quoted in out of band contexts.

The meeting closed at 19:50 UTC.